·         Is a U.S. citizen or eligible non-citizen

·         Is registered with Selective Service (male only, at least 18 years of age)

·         Does not already have a B.S. or B.A. degree.

·         Has financial need as determined by the Department of Education.

·         Enrolled as a regular student in an eligible program.

·         Is attending at least 12 clock hours per week.

·         Is working toward a certificate.

·         Has a high school diploma or GED or meets the requirement on the 'Ability to Benefit'

·         Is not in default on any student loan previously received and does not owe a refund on any student grant previously received.

·        Has completed Verification:  If selected by the Department of Education

·         Is not incarcerated in a Federal or State Penal institution

·         Has not been convicted of possessing or selling an illegal drug that occurred during a period of enrollment for which the student was receiving Title IV aid. 

·         Signs a statement of updated information, Registration status, Anti-Drug Abuse Act Certification, Education purpose/statement of refunds and defaults.  Student will not be entitled to receive Federal PELL Grant payments from more than one institution concurrently

If an application for federal aid is selected for verification, an asterisk will appear by the EFC number and comments will appear on Part One of the Student Aid Report and comments listed will address the verification requirements. The student will be notified of required documents for review and will have 45 days to return the requested information to the Financial Aid Office. If a correction is needed which will affect the award amount, we will notify the student within 30 days. The student must return all verification forms requested before final award and disbursements will be made.  Cases of suspected fraud will be referred to the Regional Office of the Inspector General if they cannot be resolved locally. Information needed for verification: 

·         Adjusted gross income for the base year

·         U. S. income tax paid for the base year

·         Number of family members in household

·         Number of family members attending post-secondary institutions at least half-time

·         Certain untaxed income and benefits for the base year

·         Child Support Received or Paid

·         Untaxed payments to IRA and/or KEOG plans

·         Foreign income exclusion

·         Interest on tax-free bonds

·         Other untaxed income from the U. S. income tax return (such as worker’s compensation, disability benefits, etc.) 

The Oklahoma Tuition Aid Grant (OTAG) may cover up to 50 percent of your tuition costs depending upon your eligibility. This Grant is administered by the Oklahoma State Regents for Higher Education.

The application for OTAG is the same application for PELL. The information from the PELL application is sent to the state you show as legal residence. OTAG deadline is stated on the front of the PELL application.

Eligibility requirements for OTAG:

·         Legal residence in Oklahoma for at least one full year.

·         Financial Need - EFC under 1700

·         Enrolled in a full-time or half-time basis in an eligible program as currently defined for Federal Title IV student financial aid programs.

·         The Federal PELL Grant and the OTAG do not have to be repaid.

·         Apply with the FAFSA application before March 15^th, 2011.

Cherokee Nation – Career Services
P.O. Box 948
Tahlequah, OK 74465
Ph. 918-453-5555   Stilwell 918-696-3124  Sallisaw 918-776-0416
www.cherokee.org/Services/Career/

Choctaw Nation – Career Development Program
PO Box 1210
Durant, OK 74702
Ph. 1-866-933-2260
www.choctawcareers.com

Creek Nation – Employment & Training Office
Box 580
Okmulgee, OK 74447
1-800-482-1979
Ph. 918-732-7773
 www.muscogeenation-nsn.gov

The Oklahoma Vocational-Technical Foundation awards scholarships to students who may not qualify for other assistance.  Awards are based on need and commitment demonstrated during the current school year.
http://www.okcareertech.org/foundation/scholarships.htm
(see scholarships for “Technology Center Students”)

NOTE: Indian Capital Technology Center does not participate in FSEOG, Federal Work Study, Federal Perkins Loan, ACG, SMART, TEACH, FFEL, Federal Direct Loan, LEAP, or SLEAP programs.

Satisfactory Academic Progress (SAP)

All students are considered to be making satisfactory academic progress at the time of enrollment.  Satisfactory academic progress will be checked for each student receiving financial aid at the end of each payment period (450hours).  Unsatisfactory academic progress will result in the student losing eligibility to receive student financial aid.  The student would be notified of this in writing should this occur.   The two components of SAP are as follows:

Quantitative Standards

Students must show adequate pace of progression toward graduation from their career major.  Pace of progression is cumulative, and is calculated by the number of clock hours completed divided by the number of clock hours attempted.  A student’s pace of progression should not be less than 78% , 350 hrs completed, each payment period in order to finish their course within the maximum time frame.  The maximum timeframe that a student should not exceed is 150% of the published length of the career major in which the student is enrolled. [For example, a student enrolled in a 1050 clock hour career major that is scheduled to last 10 months will not be allowed longer than 15 months to complete the career major.  This 15 month time frame would not include the summer months when class is not in session.

All coursework will be counted toward the completion of the program of enrollment regardless of receiving funding from financial aid.

It is the policy of ICTC to inform students of the disbursement dates.  The student will be notified during the award process. The schedule disbursement dates are posted outside the financial aid office on each campus.  Full-time students are paid once within a payment period.  Part-time students will receive their disbursement in two payments within a payment period.  Disbursements are made on the Friday following the scheduled monthly Board Meetings*.  Board Meetings are scheduled every second Wednesday of each month. *Board Meeting dates are subject to change.

Post-Secondary Students Withdrawal from School

Procedures to follow for officially withdrawing from School:

The counselor on each campus is the designated person responsible for receiving and approving an official withdrawal. Students needing to terminate their program of training before the end of the school year must take the following steps:

1.     Obtain withdrawal form from the office

2.     Return all school-owned books and unused supplies

3.     Provide current address to office

4.     Return withdrawal form signed by instructor and counselor or student service personnel for official clearance for withdrawal.

5.     A student must also withdraw from the cooperative enrollment program if participating in the program.

For adult students the last date attended will be considered the withdrawal date. If the student has been disbursed financial aid and withdraws or drops from class, the student could be responsible for repayment to the school (as stated by ICTC's refund policy) and to the Title IV program. This could jeopardize future financial aid at ICTC and at other institutions if repayment is not made. The return of Title IV fund process will not be calculated unless the student's financial aid file is complete. The student has 30 days to complete his/her file.
[ex. Incomplete Verification]

Students will automatically be dropped after 10 consecutive days of non-attendance.

Financial aid recipients who have been disbursed funds and, withdraws or drops before the 60% point of any payment will likely owe a repayment of financial aid funds disbursed. The 60% point of time normally falls somewhere within the 12th week of class.

If a student must withdraw from ICTC for personal reasons, the student may reapply for financial aid if the student is able to return to school at a later date. Students who return to school within the same award year or at a later date may reapply for Title IV aid (if necessary) and will be eligible to receive further disbursements providing they complete all hours in the previous payment period and are making satisfactory academic progress and are in compliance with all other guidelines of Title IV policies.

If a student withdraws or is dropped by the school before receiving Title IV aid for which the student was otherwise eligible, the Federal PELL Grant post-withdrawal disbursements for the student may be delayed at least one month in order to determine the percentage of the grant the student may receive for living expenses and the percentage of the grant the school may keep for tuition, fees, and books based on the hours the student actually attended.

Federal Title IV Return of Unearned Funds Policy

Federal law now specifies how a school must determine the amount of federal financial aid (Pell Grant) that a student earns if he/she withdraws, drops out, is dismissed, or takes a  leave of absence and fails to return prior to completing more than 60% of a payment period.

The amount of federal financial aid assistance that the student earns is determined on a pro-rata basis.  Once the student has completed 60% or more of the payment period or period of enrollment, all financial aid assistance is considered to be earned.

Percent earned=Number of clock  hours scheduled to be completed up to the withdrawal date divided by total clock hours in the payment period or period of enrollment.

Percent unearned:  100% minus the percent earned.  When a student receives federal financial aid in excess of earned aid, the school returns the lesser of:  Institutional charges multiplied by the unearned percentage, or Title IV federal financial aid disbursed multiplied by the unearned percentage.  The student returns any remaining unearned aid not covered by the school.  Any grant amount the student has to return is a grant overpayment, and arrangements must be made with the school or Department of Education to return the funds.  The student can be billed for funds the institution is required to pay.

Funds Owed to Student:  If a student withdraws from school before a payment or complete payment of funds has been disbursed the student may have a refund of Title IV aid owed to him/her.

The student will be notified by letter allowing them to accept or reject the refund.  If the student accepts the refund, the funds will be made available in a timely manner.

Withdrawal from Program:  To withdraw from a program, a student must first visit with his/her instructor and counselor and complete a withdrawal form.  If a student does not meet the minimum program or certification attendance requirements he/she may be withdrawn from a program.  The instructor or counselor will be responsible for notifying the financial aid office of the withdrawal.  The last date of attendance will be noted on the withdrawal form.  If a student does not return from an approved leave of absence he/she will be withdrawn from the program.  The first day the leave began will be counted as the last date of attendance.

Return to Title IV Funds:  The school must determine the amount of refund, if any, within 45 days from the date they were made aware of student’s withdrawal.  If a refund is due funds should be returned to the appropriate Title IV program at that time.

Order of Refund to Title IV Programs:  All Title IV funds owed will be returned to the Pell Grant Program.  ICTC does not participate in the FSEOG, Work-Study, or Federal Loan programs.

 Note: Treatment of Title IV funds will not be calculated for those students whose financial file is incomplete (missing or incomplete documents such as:  incomplete verification, proof of ability to benefit, and unsigned or incomplete documentation).

It is the intention of Indian Capital Technology Center to provide a safe and secure facility dedicated to the promotion of a learning atmosphere for all students attending classes in their chosen career field.

The procedure for reporting any crime taking place or that has taken place on the Indian Capital Career and Technology School property is as follows:

1.  Report the incident to the Director or Assistant Director and include as many details about the crime as you have direct knowledge of (should not be hear-say information).  If neither the Director nor the Assistant Director is available and the crime is not an emergency, please fill out the crime report and leave with the receptionist.

2.  The Director or Assistant Director will determine what action needs to be taken, given the severity of the crime.

The annual security report is released by October 1 of each year and is available on each campus upon request.  The security report is also posted on this website.

The procedure for reporting any crime taking place or that has taken place on the Indian Capital Technology Center school property is as follows:

* Report the incident to, the Director or Assistant Director and include as many details about the crime as you have direct knowledge of (should not be hear-say information). If neither the Director nor the Assistant Director are available and the crime is not an emergency, please fill out the crime report and leave with the receptionist.

* The Director or Assistant Director will determine what action needs to be taken, given the severity of the crime.

Statistical Report

www.ope.ed.gov/security  Select: OPE Campus Security Statistics Website Select: 1) Group Search, 2) Name of Institution State & City, 3) Confirm Group, and 4) Select Options Download Data.